Terms and Conditions for Participation in the Frankfurt Cancer Conference

Registration and Payment
The participant's registration will only be accepted with payment of the registration fee of 438 EUR. Payment is made via Paypal whereby the terms of use of Paypal apply. A PayPal account is not absolutely necessary; the payment process via PayPal also allows credit card and direct debit as a payment method. The registration is processed using IDLoom whereby the terms and conditions of IDLoom apply.

Substitutions and Cancellation
Full refunds of the conference registration fee will only be offered for cancellations made in writing and only prior to the registration deadline (June 30, 2024). After this deadline, cancellation and refunds will only be made in exceptional circumstances at the discretion of the conference organizers. In case of cancellation, it is possible to nominate a substitute delegate from the same organization. Delegate changes are only accepted in writing. Any cancellation or substitution requests should be emailed to the Conference Manager at info-fcc@ukffm.de.

Please note that you are responsible for organizing your own arrival and departure and that the organizer accepts no liability for the cancellation of flight or train tickets or accommodation booked by you.

Cancellation of Frankfurt Cancer Conference
If the conference should be cancelled for any reason, we will credit 100% of paid registration fees.

Program Changes
No liability is accepted for changes to the program or postponements. The organizers reserve the right to postpone or to cancel individual lectures or other program elements should this become necessary. This does not give the participant the right to withdraw. Furthermore, the organizers are not liable for the presence of announced speakers. In the event of cancellation or postponement of individual lectures or other program elements, the participant shall not be entitled to compensation of any kind. The organizers will then endeavour to find adequate replacement.

Privacy Policy
By registering for the conference, the participant agrees to allow the use and storage of his/her personal data for the purpose of processing the registration and conference fees. Furthermore, the participant consents to receive information by email and telephone in connection with the participation in the conference. The data will not be used for purposes other than the participation in the Frankfurt Cancer Conference. After the conference has been completed, the personal data of the participants will be deleted. In exceptional cases, personal data may be stored after the end of the conference until it is no longer required for the processing of the work that has arisen (e.g. problems have arisen or participants still have questions and these still need to be resolved in contact with the participant).

The organizer and its registration processor idloom process your data in compliance with European GDPR. The information you have provided upon registration is necessary to organize the event you will be attending, to generate invoices, to confirm your registration by e-mail, to create your badge and to allow you to modify your registration. You are entitled to object to these processing operations.
idloom shall only process User’s personal data in the European Union, or in third countries after having secured appropriate guaranties with the subcontractor or recipient. They are transferred to the country of the organizer. The organizer will keep your data after the event until the expiry of the legal retention obligations, in particular fiscal and accounting and until the end of the responsibility.
You can obtain from the organizer (info-fcc@ukffm.de) the written communication of your data, as well as, where appropriate, portability of the data, rectification, restriction of processing, deletion of data which is inaccurate, incomplete or irrelevant. For further information or to lodge a complaint you may also contact our official data protection officer at the Goethe University Frankfurt am Main (dsb@uni-frankfurt.de) and the Hessian data protection officer (poststelle@datenschutz.hessen.de).

Creation, use, editing and publication of photographs and videos
Photos and videos will be taken during the event for public relations purposes. By selecting the checkbox upon registration, you agree that the photos and videos taken in connection with the event may be published, used, edited and reproduced by the organizer for representation purposes on the intranet, on the Internet (including social media platforms) and in print and presentation media without any claim to remuneration. This consent is voluntary and can be changed or completely revoked at any time in writing to the organizer with effect for the future. We would like to point out that participants who do not agree to this will be assigned a special seat during the conference.

Please note that the organizers shall not be responsible for and shall be exempt from any and all liability in respect of any damage, injury or accident of any person on the way to or during the conference, or for loss or damage to his or her luggage or any other property. All insurance, including medical cover or expenses incurred in the event of the cancellation of the Frankfurt Cancer Conference are the responsibility of the participant himself. Participants are encouraged to choose a travel insurance policy that includes loss of fees/deposit through cancellation of your participation in Frankfurt Cancer Conference, or through the cancellation of the event itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Organizing Committee will take no responsibility for any participant failing to insure.